• BEST INVOICE SOFTWARE FOR WINDOWS 10

Productivity Software: Which Apps Should You Invest In?

There are plenty of apps out there to waste time or provide distraction—but remember that there are also plenty of apps to help entrepreneurs and freelancers be more effective, more efficient, and more productive. Even business owners who are generally hesitant about technology are wise to investigate the small business software that’s out there, especially those programs and tools that fall under the category of productivity. Indeed, within the category of productivity apps alone, there are many timesaving programs that we might recommend to small business owners. You can classify all of these apps into two subcategories. The first category is apps that are designed expressly for scheduling and time management functions. The second category encompasses those apps that perform certain daily tasks with greater expedience than would otherwise be possible—apps that help you be more productive by reducing the time it takes you to invoice, for example, or to

Continue reading

Five Reasons to Use an Online Invoice Generator

Small business owners have to invoice; there’s no way out of it. How you invoice, though, is totally up to you. Consider, though, the value of the online invoice generator—a great, affordable tool that many small business owners neglect. Why should you use an online invoice generator? What are the benefits, and how does the online invoice generator stack up against invoice templates or invoice apps? We’ll explain everything—starting with five quick reasons to use an invoice generator. Reason #1: You can build a simple invoice. An online invoice generator is not a complex thing; it provides you with a bare-bones template that you can customize, then either print or send. There’s nothing flashy or ornate about it, and in many ways that’s the primary advantage of the online invoice generator. You see, a good invoice is always a simple one. Yes, you want to provide customers with all the

Continue reading

Three Ways to Use Your Free Invoice Templates

So you’ve downloaded your free invoice templates—from BizXpert or from somewhere else. You’re ready to start using those free invoice templates to improve your company’s invoicing process. There’s just one problem: You’re not quite sure how to use those templates most effectively. There are three basic ways to put invoice templates to use. One, you can study them, building your own understanding of invoice design. Two, you can use them as foundations for your own invoices, saving you time and making the invoice process smoother. And three, you can use them to help you transition from paper to e-mail invoicing. We’ll share some tips and reflections on all three of these approaches in the paragraphs that follow. Using Your Free Invoice Templates to Enhance Your Invoice Design Here’s what we recommend you do first: Just take a couple of minutes to study your invoice templates. Either pull them up on

Continue reading

Five Reasons to Download Our Invoice App Today

Small business owners sometimes grow weary of apps, software, and computer programs; they know that these tools can be helpful, but fear they may be far more trouble than they’re worth. Take the invoice app, for example. Yes, an invoice app offers robust functionality, and can help business owners streamline their own invoicing process—but is it really worth the time and effort it will take to download the app and learn how to use it? We will be so bold as to say that yes, an invoice app is worth mastering—in particular the BizXpert app, which is not only free but has a very manageable learning curve. Watch the BizXpert demo video and you’ll be ready to start invoicing in no time flat! But why exactly is this invoice app worth your time? We’ll fill you in, one reason at a time. Reason #1: BizXpert allows for easy invoice management.

Continue reading

Three Cheap Alternatives to Invoice Software

It’s foolish for small business owners to invoice from scratch, yet it can be just as foolish for them to pay top dollar for pricey and complicated invoice software. There must be some middle ground, entrepreneurs say—but finding it can be tough. According to BizXpert, though, there are in fact three helpful alternatives to from-scratch and software-based invoicing—affordable solutions that include invoice generators, invoice templates, and invoice apps. You may believe that there is no wrong way to invoice—but frankly, this just isn’t the case. For one thing, there are agreed-upon standards for invoice layout and design, and a failure to abide by them can result in delinquent payments or confused customers. Moreover, though there are many different ways to invoice, some of them are needlessly complicated and time-consuming—and there is simply no reason for small business owners to use these methods. Start at one extreme: Invoicing from scratch. Some

Continue reading

Why Every Small Business Needs Simple Invoice Solutions

Your small business really has no choice but to invoice—well, to invoice or to simply not get paid! How you invoice, though, is up to you. You can choose to invoice from scratch, a process that can be tiresome, time-consuming, tedious, and needlessly complicated. Or, you could invest in some simple invoice solutions—not necessarily erasing the burden of invoicing, but lightening the load considerably. Those simple invoice solutions can come in many forms. You may decide that invoice templates are all you need—and that’s fine. You may decide to kick it up a notch with a free, online invoice generator. You may decide to go all the way, investing in an invoicing app. Note that BizXpert offers all three of these solutions, and all are free. What you are ultimately looking for, though, is a simple invoice solution—something that makes your entrepreneurial life a bit easier. You want something that

Continue reading

Three Reasons Why Invoice Templates are Worth Your Time

Invoice templates take an instant to download and mere seconds to use, yet many small business owners still think they’re not worth the effort. In reality, though, invoice templates come with a number of distinct advantages—including their adaptability, their accessibility, and their seamless implementation of proper invoice layout. Who has time for invoice templates, anyway? The answer many entrepreneurs will give is, not me. We can’t say that we blame you. After all, the life of the small business owner is always hectic, and there is never a shortage of things to be done. Downloading, exploring, and implementing invoice templates might seem like just another thing to add to the to-do list—an unnecessary waste of time. But please, think about it from another perspective. Invoicing itself is not a waste of your time. In fact, it is an essential use of your time, a core business competency that no small

Continue reading

What’s So Great About an Online Invoice Creator?

Small business owners have many invoicing tools available to them, ranging from simple templates to robust invoicing apps; somewhere in between lies the invoice creator, a tool that sometimes gets lost in the shuffle. But are small business owners wrong to ignore this neat invoicing implement? Is there merit to using an invoice creator over a template or an app? For many small business owners, there are basically two different approaches to invoicing: You can take the high-tech approach, or the low-tech approach. The high-tech approach might involve the use of an invoicing software suite, something that’s complicated and feature-rich. It might also encompass an invoicing app—something like BizXpert. You can probably guess some of the pros and cons of this route: The learning curve can be steep and the price significant (though BizXpert, for one, is free), yet ultimately this approach yields much in the way of invoicing automation

Continue reading

The Best Way to Send Online Invoices?

Here’s some food for thought for small business owners: Is it better to send online invoices, or send hard-copy invoices via snail mail? This is not merely a rhetorical question, nor is the answer unimportant. Both methods have distinct advantages. Your choice could have significant ramifications for your own invoicing efficiency as well as for the customer experience you provide. Online Invoices the Best Way to Go? For more small business owners, online invoicing is surely the way to go—and we’ll tell you why. First, though, we’ll share a few of the reasons why some entrepreneurs still prefer snail mail invoicing. Snail mail invoices carry with them a certain level of prestige, and a certain sense of urgency. Simply put, most of us don’t receive all that much snail mail any more. When you do receive snail mail, then, it gets your attention. Some small business owners use snail mail

Continue reading

Three Things You Can Learn from Invoice Samples

You’ve seen invoices before, and in fact you’ve probably been invoiced for goods and services fairly recently—but have you ever really paused to study your invoices, beyond the amount you owe? Spending some time perusing sample invoices can be a great way of mastering the art of invoice structure. And that’s very much an art worth mastering. Small business owners have to invoice in order to get paid, but the quality of your invoices will determine both the promptness of payment and also the satisfaction your customers feel in doing business with you. So by all means, download some invoice samples or invoice templates; we have some free ones right here at BizXpert, and a quick Google search will yield plenty more. In studying invoice samples, there are three basic things you can learn—proper invoice design, smart invoice layout, and true invoice simplicity. Aesthetics Matter: The Basics of Invoice Design

Continue reading

Reviewing Your Free Online Invoice Options

Here is a question that every business owner must address sooner or later: How are you going to invoice? Sending invoices is really non-negotiable; you have to send invoices if you want to get paid, and we’re assuming that you do! However, there are two schools of thought as to how invoices should be transmitted to the customer—either through snail mail or through e-mail. We’re not here to tell you that one method is empirically better than the other. Though we personally favor online invoicing, and believe that most other business owners do as well, there are certainly merits to snail mail invoicing. With that said, you have to decide which method is best for you—and which free online invoice tool you will employ, if indeed online invoicing is the method you choose. Online Invoicing vs. Snail Mail Invoicing Before we get to the free online invoice tools that are

Continue reading

Use a Free Invoice Generator for Quick-and-Clean Invoicing

For small business owners, there are many ways to invoice—including such high-tech options as software and apps, and comparatively simple tools like invoice templates. Given the array of options out there, though, where exactly does a free invoice generator come into play? Is this middle-ground tool a good option for entrepreneurs and freelancers, or is it mostly redundant and unnecessary? The answer largely depends on your own invoicing needs, and the specific invoicing problems faced by your small business. What we can say with certainty is this: You have to invoice, and there is really no reason why you should attempt to invoice without some sort of invoicing tool. From-scratch invoicing is time-consuming and tedious, so whether you pick the app, the templates, or the generator, make sure you’re invoicing with some kind of technological leg-up. 5 Advantages to a Free Invoice Generator But what, specifically, works in the favor

Continue reading

Free Invoice Tools: What’s Best for Your Business?

Some business owners pay big bucks for the privilege of using enterprise-grade billing software—but with so many free invoice tools to choose from, what’s the point of spending all that money? Yes, we know, we know: An old saying tells us that you get what you pay for, and as such free invoice tools really shouldn’t be trusted over the paid stuff. And to an extent, there is some truth to that; if you pay a lot of money for an invoice software suite, you’re going to get an awful lot of features. The thing is, though, a lot of those features are frankly not going to be necessary; they’re bells and whistles that might make sense for massive companies but offer little impact for your small or mid-sized company. Meanwhile, most invoice software suites have tiered pricing, so to get the good features you’re really going to have to

Continue reading

What to Look For on a Simple Invoice Template

Looking to step up your invoice game—to provide a more customer-friendly invoice experience while also ensuring that you get paid on time? The first step is to master invoice layout and design. And there’s no better place to start than with a simple invoice template. You can find a generic invoice template almost anywhere. In fact, we have some on offer here at BizXpert. This can be a much more efficient way to invoice than starting from scratch. Starting with a blank Word or Excel document provides you with no structure, no parameters for your invoice. A generic invoice template, meanwhile, can provide you with a kind of road map—a sense of what does and doesn’t need to be included on your invoice design. Why Invoice Design Matters This is actually an important issue, with real-world consequences for your business. A good invoice must include all pertinent information, or else

Continue reading

Our Easy Invoicing Just Got Easier

At BizXpert, there is no limit to what we’ll do to make invoicing as seamless and as simple as possible. We understand all too well that, for small business owners, invoicing is a necessity; as we like to say around here, you can’t get paid without it! At the same time, we realize that invoicing isn’t every business owner’s cup of tea, and in fact it can be quite tedious and time-consuming. Getting Invoicing Right It matters very much that invoicing be done efficiently and effectively, but also that it’s done right. Well-designed invoices can expedite the payment process, and even minimize the number of delinquent accounts. Significantly, they can also enhance and improve the customer experience. By contrast, an invoice that lacks for either thoroughness or simplicity can cause more headaches—and certainly lead to more customer services hassles—than business owners care to endure. Bad invoicing can not only eat

Continue reading

Discovering the Best Free Invoice Software

Is it time for your small business to take the plunge and invest in some invoice software—perhaps even some free invoice software? Make no mistake about it: Even free invoice software can be something of an investment. It may not be an investment of actual dollars and cents, but it will surely be an investment of your time. Invoice software is often pretty intuitive, but even the simplest programs come with a learning curve. At the same time, this may well be an investment that yields huge dividends. Small business owners need to invoice—it is imperative for proper cash flow—and they are smart to find some invoicing tools to help them do the job better. Invoice templates and invoice generators can be helpful here, but often, free invoice software is advantageous where templates and generators fall short. Templates and Generators: The Good and the Bad To understand the importance of

Continue reading

How Valuable are Invoice Templates?

Invoice templates represent just one category of the invoicing tools that are available to small business owners. Other options include invoice generators, invoice apps, and full invoice software systems. Of these options, invoice templates are the simplest and the least technical—which begs the question: What good are they? Is there any merit to using invoice templates over these other, more complex and sophisticated tools? When it comes to the invoicing process, entrepreneurs and freelancers face a number of questions. What invoice tools should be utilized, for example? Is it best to start with invoice templates, or start with invoice generators? Are invoice apps all you need, or is it worthwhile to take the plunge and make the investment on robust, enterprise-grade invoice software? For all of these questions, there is one point that is clear: Invoicing itself is non-negotiable. Business owners have to invoice if they wish to get paid.

Continue reading

4 Reasons to Use an Invoice Generator

Wondering which invoicing tool will prove most helpful for your small business? Certainly, there are a lot of options to choose from, including the invoice generator, the invoice template, the invoice app, and invoice software. As a small business owner, you’re smart to think through the pros and cons of each category, and ultimately to play with different options to see what works best for your business. To be sure, you need to find some kind of an invoicing tool. You can’t just not invoice; to not invoice is to not get paid! But you also cannot afford to invoice totally manually. Frankly, this would be a staggering waste of your time! So we’re back to those basic invoicing tool options. Today, we will make note of one specific tool—the online invoice generator—and share four specific reasons why this tool might be the one for you! Encountering an Online Invoice

Continue reading

What Can Invoice Apps Do for You?

There are a number of invoicing tools out there today, including not just BizXpert and related invoicing apps but also invoice templates, invoice generators, even invoice software suites. All of this begs the question: Of the available invoicing tools, which one should you use for your small business invoicing needs? The short answer is that it’s up to you. All of these tools have their own pros and cons, and some small business owners simply feel more comfortable with one over the others. If you are a techie and enjoy full software automation, software may be the way to go. If you are not tech-inclined at all and prefer the control of a more manual approach, invoice forms and invoice templates may make more sense. For most business owners, though, we feel like invoice apps will provide the best balance—the richest array of features, without high prices or steep learning

Continue reading

Is Invoice Software the Best Solution for My Needs?

Small business owners need to send their customers invoices. There’s just no getting around it, tedious though the work may be. Without invoices, customers won’t know what their obligations are, which means your business won’t get paid. The bottom line: Poor or lazy invoicing will wreck your cash flow. You have to do it, then, but you don’t have to do it alone. There are plenty of tools out there to help you, including invoice apps, invoice generators, and invoice software. There are also invoice templates you can download if you’d like to take a more manual approach. Note that many of these resources are available from BizXpert, and all for free. What small business owners will want to know, however, is which of these options is the best fit? There’s not necessarily a single right answer here. It just depends on what you’re looking for in your invoice tool.

Continue reading

Do You Have a Billing System in Place?

Small business owners, here’s an important question: Do you have a billing system in place for your company? It may be an actual billing system—a software application that you use to invoice your clients and keep track of payments as they come in. Or it may be something a little less formal than that—just some protocols you use to ensure prompt invoicing and thorough invoice management, perhaps aided by an invoice automation app. However you choose to do it, having a billing system in place is essential—and for several reasons. A Billing System Ensures Invoice Consistency Nobody likes to be surprised during the invoicing process—least of all your customer. If you do some work for your customer and tell them to expect an invoice within 48 hours, you need to send the invoice within 48 hours. If you do recurring work for a client and agree to invoice them on

Continue reading

Set the Right Invoice Terms – And Get Paid on Time

Setting the right invoice terms is an essential part of the invoicing process; while entrepreneurs want to provide their customers with a high level of convenience and total ease of pay, they also need to set some boundaries if they wish to get paid on time and in full! But what should these boundaries look like—and how should business owners communicate invoice terms to their customers? The comparison between entrepreneurship and parenting is hardly unfamiliar, and indeed, there are many parallels between nurturing your actual baby and your “business baby.” The one we want to seize on today is simply this: With your kids, you want to be nice and sweet and warm for as much of the time as you can, but there comes a time when you simply have to lay down the law, enforce the rules, and keep everything in line. In much the same way, business

Continue reading

The Merits of Using a Free Invoice Generator

There are many methods available for invoicing—including the use of invoice apps, invoice software, a free invoice generator, or free invoice templates. For small business owners, then, some deliberation is necessary: Which of these tools offers the soundest solutions for your invoicing needs? Invoicing: What Works and What Doesn’t While there are many viable invoicing options, there are a couple of non-viable options. One is not to invoice at all. Simply put, if you don’t invoice, your customers won’t pay you—and why should they? Invoicing is a critical part of the customer experience, and of maintaining proper cash flow. Something else we would strongly advise against is invoicing totally on your own, building your invoices from scratch—perhaps starting with blank Word or Excel documents. We recommend against this because—for one thing—it is wildly slow and inefficient. Additionally, it offers no guarantee that you are invoicing correctly. Some sort of invoice

Continue reading

Using an Invoice App: Is it Always the Best Way to Go?

There are countless invoicing solutions out there—among them invoicing software, invoice templates, and invoice generators—but you have probably heard us say, time and time again, that using an invoice app is the one we recommend most. But does this really hold true for all entrepreneurs, and for all freelancers? In a world with so many options, is the invoice app really the best bet for everyone? Maybe not. All businesses have different needs and different invoicing requirements, and we won’t claim to have a universal solution. You may prefer to do things manually. You may prefer to invest more money in a subscription software system, and perhaps get a slightly more robust set of features. For the majority of small business owners, though, we believe the use of an invoice app to be the best bet. In the paragraphs that follow, we will try to explain why. Why Use a

Continue reading

How Do I Create an Invoice That’ll Get Me Paid QUICK?

There’s no way around it: If you’re an entrepreneur or a freelancer then you need to know how to create an invoice, even if you’re using an invoice app or working with an online invoice generator. Mastery of invoice layout is an essential step toward perfecting your payment process and protecting your cash flow. Hey small business owners… here’s a question for you: Do you know how to create an invoice? It’s not always something they go over in business school, and it’s not something you think about when you kickstart your business. And yet, it’s one of those skills that you’ve got to master for purely practical reasons. If you don’t invoice, you won’t get paid. And if you don’t invoice well, you won’t get paid quickly or smoothly. A Shortcut to Effective Invoicing This isn’t to say that you have to do your invoicing totally manually. There are

Continue reading

Do You Know How to Make an Invoice That’ll Get You Paid?

Small business owners, do you know how to make an invoice—one that will actually get you paid on time and without any fuss? All invoices are designed to do basically the same thing—that is, to alert your customers to their obligations toward you, and to convince them to settle up as promptly as possible. Not all invoices are equally effective, though. One invoice may lead to quick payments and minimal headaches; another invoice may cause confusion among customers and ultimately lead to tardy or slow payments. The difference is all the difference—and it all hinges on the concept of invoice design. Why Invoice Design Matters Invoice design may not sound like the world’s most exciting topic. And true enough: As an entrepreneur or a freelancer, you probably didn’t go into business just so that you could do invoice design. And yet, a well-designed invoice—one that is both simple and thorough—will

Continue reading

Do You Need a Free Invoice Maker? Here’s How to Tell.

Hey small business owners: Here’s a question for you… do you need a free invoice maker? Certainly, you need to invoice. There isn’t an entrepreneur or a freelancer alive who doesn’t. Invoicing is the process by which you show your customers what they owe you, and how to pay it, and they respond accordingly. If you do not invoice then you don’t get paid—and that’s obviously not ideal. You can’t just write the word Invoice and a dollar amount on a piece of paper and stuff it in an envelope, though. You have to invoice right. You have to pay attention to some of the basics of invoice design and invoice layout. In short, you have to know how to make an invoice if you want to get paid on time and without any hassle. And that, of course, is where an invoice maker can come in handy. Why Invoice

Continue reading

Free Invoicing: Why You Shouldn’t Have to Pay to Get Paid

Invoicing is the process by which entrepreneurs and freelancers get paid for their services rendered or their products provided—yet in order to get paid, many small business owners actually shell out huge chunks of change for subscription-based invoicing software. We’re not knocking those programs, which have their place, but there’s something small business owners should know: Free invoicing options do exist. You don’t have to pay a lot of money in order to maintain a robust and effective invoicing process. Different Options for Free Invoices There is, of course, no one right way to handle your invoicing; the needs of one small business might differ from the needs of the next. There is, however, one invoicing method that we can probably all agree to be foolish, and that’s invoicing totally manually and totally from scratch, creating a new Word or Excel invoice for each new customer. This is massively time-consuming,

Continue reading

Invoice Online vs. Printable Invoices? You Don’t Have to Choose.

Here’s a pragmatic question for small business owners to consider: Is it better to invoice online—or use a printable invoice of some kind? It’s sort of a trick question, actually—because if you’re using an invoice app like BizXpert, there’s no reason why you should have to choose. Don’t misunderstand us: If you’re asking us whether it is generally better to send invoices electronically or send them via snail mail, we come down on the side of electronic. For most small business owners and for most clients, this is just the quickest, the easiest, and the most convenient way to handle the invoicing process. But in some cases, you may have a need for a hard copy, or a customer who expressly requests a paper invoice. And that’s where BizXpert becomes invaluable: In as little as a minute’s time you can not only create a new invoice but either e-mail it

Continue reading

Why You Should Stick to an Easy Invoice (Or: Don’t Overthink Things!)

It’s no secret that invoicing is important. Without sending invoices, you’re not going to get paid, which would have obviously disastrous effects for your business’ cash flow. When it comes to invoicing, then, it’s best not to mess around. But just because something is important, that doesn’t mean it has to be complicated. That’s certainly the case with invoicing. While you want to invoice strategically, to make sure your invoices have all the critical components in place, you also want to keep things simple. Overthinking it will slow your processes and potentially confuse your customers! Invoices should be complete, in other words, but also simple—and we’ll tell you why. On the Merits of Keeping Things Simple You know the old saying: Keep it simple, stupid. That’s pretty much the way we feel about the invoicing process. Remember that your invoice has a very basic function. The reason you invoice is

Continue reading

We’ve Made You a Free Invoice Generator. (And Here’s Why.)

Small business owners looking to free some time and remove some hassle from their weeks ought to consider invoice automation—and one of the best ways to do so is to locate a free invoice generator. BizXpert is proud to offer a new invoice generator as one of its many small business solutions. We’ve noted before that invoicing is something of a necessary evil. On the one hand, you can’t not do it. Entrepreneurs and freelancers alike must invoice if they wish to get paid—and the better your invoicing processes, the more likely it is that you will get paid in a timely manner. At the same time, nobody actually likes invoicing, and in fact it can be a major drain on your time, to say nothing of a headache. So what’s a small business owner to do? The simple answer is to automate the process—ensuring that invoicing gets done, but

Continue reading

Why You Should Use a Windows 8 Invoice App (Until Windows 10 Arrives)

What if we told you that the best way for your company to handle invoicing was to use a Windows 8 invoice app? This may not seem like so provocative a statement, but think about it: What we’re telling you is that an invoicing app is a better option than paid software subscriptions, to say nothing of online invoice generators. What we’re telling you is that Windows is the ecosystem of preference for those serious about business management, and about invoicing in particular. And what we’re telling you is that Windows 8 offers some unique functionality that makes it uniquely appealing—at least until Windows 10 arrives! Really, then, we’re making a pretty rigid recommendation: We’re recommending that you ditch all the other invoicing tools and get serious about a Windows 8 invoice app, like BizXpert. Why You Should Use an Invoice App We’ll start with the app component of our

Continue reading

The Benefits of Online Invoicing — for Your Company, for Your Clients

How well do you know the online invoicing benefits? Hopefully by now you’ve made the jump from hard copy/snail mail invoicing to the use of a trusty invoicing app, like BizXpert. But if not, then listen up: Invoicing online carries some significant and surprising benefits—both for you as a small business owner and for your customers. In fact, it is not unreasonable to say that online invoicing can boost your efficiency while also heightening customer loyalty—a true win-win (and how often do you run into those?). We’ll take you through some of the specific benefits to online invoicing in the paragraphs that follow. Online Invoicing: Benefit to the Company First, consider some of the ways in which online invoicing can benefit you, the small business owner. First, it ensures a consistent invoice process. When you automate your invoicing with an app like BizXpert, invoices don’t slip through the cracks. You

Continue reading

How Important is My Invoice Design? (More Than You Might Think.)

Invoice design isn’t necessarily a lot of fun and it certainly isn’t glamorous—so how important can it really be? Before you answer, we invite you to consider a quick scenario. You request services from two different vendors, and both of them perform good work. Once their projects are completed, both companies provide you with invoices—and the difference between these invoices is like night and day. Vendor #1 sends you an invoice that is simple and easy to follow; something you can grasp in a matter of seconds, yet also something that’s thorough. Reading it, you immediately know how much you owe; you are reminded of what you’re paying for; and you know where you need to go to pay your tab, and by when. Additionally, you are struck by the professionalism of the invoice. It’s clean and elegant but it also has a nice professional logo. It just looks well

Continue reading

Do You Have an Invoice Template That Will Get the Job Done?

Simple though it may seem, the invoice template is one of the most important tools you could ever hope to have in your small business tool box; without it, you may be buried under a mound of delinquent accounts and overdue payments. But with it? You’re much more likely to get paid promptly and completely. What makes the invoice template so significant? Well, start with the fact that invoicing itself is so significant. Sending invoices to your customers is really the only way you’re going to get paid. And since getting paid is sort of the point of having a business, invoicing—tedious or time-consuming though it may be—is simply non-negotiable. Not All Invoices are Created Equal With that said, not all invoices are created equal. A poorly-rendered invoice will actually undermine your professionalism, compromise your customer experience, or negate the urgency of payment. A well-designed invoice, on the other hand,

Continue reading

The Best Small Business Software, Paid & Free: What’s Essential, What’s Not

Small business owners increasingly turn to software-based solutions to automate and systematize their business competencies—but what are the best programs available for accounting, e- mailing, CRM, project management, and invoicing? Entrepreneurs need to rely on automation for the same reason they need to delegate: Because there are only so many hours in the day, and even the most proficient and energetic small business owner can’t do everything. To name but one example: Invoicing could potentially eat into hours of your time each day, but by automating and systematizing it, you can get your invoicing done in mere minutes—freeing an awful lot of time for you to focus on strategy, customer service, product development, and business growth. As more and more small business owners automate more and more of their competencies, small business software has become an increasingly crowded and versatile field. The question is, what are the best small business

Continue reading

Why BizXpert is the Best Free Invoice Software (And Why You Need it Now)

When it comes to free invoice software, there are plenty of options on the market right now—including several options in the Windows Store alone. You won’t be surprised to hear that, in our view, BizXpert leads the pack—but wait. Hear us out. We’re not just hyping the product. We think we can convince you that, pound for pound and feature for feature, BizXpert packs a mightier wallop than anything else on the market today. Why is that? Because when you get right down to it, this is more than just an online invoicing tool. It offers robust invoice management features, to be sure—but also productivity tools, inventory management functions, and other small business solutions. In short: When you download BizXpert to your Windows Phone, it’s like you have the heart of your business, right there in the palm of your hand—and thanks to cloud syncing, you can just as easily

Continue reading

Is it Time to Change Your Invoice Software? Here’s How You Can Tell.

There are three reasons why a business owner might wish to make a change in his or her invoice software: To save money; to take advantage of new Windows invoicing technology; or simply to provide better benefits to clients. How do you know when it’s time to change your invoice software? We’ll uncover some of the reasons in this blog. Hopefully we don’t have to tell you, by now, that you should be invoicing online—using a software program or an app to automate and systematize the process. While no small business owner can get out of invoicing—if you want to get paid, you have to invoice—there is much you can do to make the process a little bit more streamlined, a little bit faster, a little bit easier on yourself. However, some small business owners fall into a rut. They start using a particular invoice app, and—due to sheer inertia—never

Continue reading

How to Invoice Online: Three Ways to Streamline Your Billing

Should you invoice online—or is it better to send your invoices to clients the old-fashioned way? This continues to be a topic of some debate among small business owners, yet it is clear that the pendulum is swinging: More and more freelancers and entrepreneurs are choosing to invoice electronically, and the advantages of doing so are considerable. That’s not to say that sending paper invoices via snail mail is without some merit. It ensures that you have a hard copy of important transactional documents, and it also has a certain sense of prestige and professionalism—especially as snail mail becomes less and less common! But for most business owners, invoicing online is the best approach. It ensures a quick and easy invoicing process, and it provides you a way to get invoices to customers and clients promptly. Additionally, when you choose to invoice online, you will find three solid methods for

Continue reading

Master Invoice Design — And Start Getting Paid on Time!

Invoice design: It’s probably not why you got into small business ownership, but it’s a crucial skill nevertheless. You won’t get paid if you don’t send your customers good, competent invoices, and that requires knowledge of exactly what an invoice must entail, what components are most essential for its success. In this blog, we’re going to look at invoice design in-depth, providing a step-by-step guide to writing your own invoice. We’re going to touch on the crucial elements of invoice layout, point you toward some good invoicing templates to consult, and even walk you through the invoicing process. How to Write Your Own Invoice To begin with, a few words about invoice format: What are the invoice terms and elements that every effective invoice needs to have? Start with the label: Every invoice you send should say INVOICE at the top, making it clear to customers and clients what the

Continue reading

Why You Need an Invoice Sample

Small business owners, here’s a question: Do you have an invoice sample you can consult when you need one? Do you have a preset invoice form, a template, or some other document you can use to remind yourself of the invoicing basics? Having these tools handy is something we recommend for all small business owners: Invoicing is a critical practice, and though it’s pretty formulaic, it’s formulaic for a reason. You need to get your invoicing design right if you want to get paid. In this blog, we’re going to point you toward some resources you can use for obtaining blank invoices, invoice forms, and invoicing templates—some websites with premade documents you can download and consult. We’re also going to make some notes about why invoice templates alone are insufficient; what small business owners really need is a comprehensive approach to invoice management. Where to Get an Invoice Example There are

Continue reading

How to Design an Invoice Template (That’ll Get You Paid)

Looking for the perfect invoice template? BizXpert offers some examples of what yours should include, and also explains some broader concepts that relate to proper invoicing. Whether you’re a long-time entrepreneur or a brand new freelancer—whether you’re a seasoned business owner or you’re only now getting your feet wet—the need to invoice is inescapable, and the merits in finding a solid invoice template considerable. The reason you invoice, of course, is to get paid; the reason you look for an invoice template is to ensure that you’re checking off all the right boxes, following the process to its logical conclusions, and ultimately doing anything and everything you can to expedite that payment. Invoicing: It’s a Process Before we get to the invoice template per se, it might be helpful to pan out and offer the big picture—a quick definition. The best invoice definition is simply this: An invoice is a

Continue reading

Looking for a Free Invoice Generator?

It makes sense that small business owners might be seeking a good, free invoice generator. Invoicing is perhaps the ultimate example of the necessary evil, at least in entrepreneurial worlds. On the one hand, business owners cannot opt out of the invoicing process—not unless they also wish to opt out of making money! Then again, you may go your whole life without ever meeting a small business owner who truly enjoys the invoicing process. It’s got to be done, but nobody wants to do it. So why not make things as easy as possible, scouring the Web for a free invoice template or even an invoicing app? Certainly, this is the smart way to go: Automate the process as best as you can, getting it done but maybe not having to sink so much time into it. There remains but a single problem: How do small business owners know which

Continue reading

Online Invoicing: The Pros and Cons

Increasingly, small business owners are doing their invoicing online, and not without reason: As with so many other areas of business operation, cloud-based tools have simply made it much easier to automate and to systematize. In short, online invoicing helps business owners fulfill this necessary business competency without it draining too much of their time—leaving them free to focus on other areas of business strategy and growth. But in adopting the perks and the benefits of online invoicing—whether with invoice software, an online invoice generator, or whatever else—have small business owners lost out on some of the advantages of paper invoicing? Does online invoicing come with drawbacks that more traditional models didn’t possess? It’s worth thinking about and reflecting on. Small business owners want to avail themselves of the latest and greatest technology, but they don’t want to adopt new methodologies just for the sake of it. Below, we’ll outline

Continue reading

How to Write an Invoice: The Entrepreneur’s Complete Guide

BizXpert explains the invoicing options available to entrepreneurs, ranging from online templates to software suites, and details the specific elements that each effective invoice must include. Small business owners, do you know how to write an invoice? This is a foundational skill but also a curiously overlooked one: Even those who graduate from business school often don’t quite know where to begin. But of course, knowing how to write an invoice is non-negotiable: If you want your customers to pay you, you’re going to have to send them invoices for your services—simple as that. Invoicing Options: Templates, Apps, and More So where do you get started? If you’re just now launching your business and need a crash course in invoice writing, where exactly are you going to get it? You have a few options, and they come with different degrees of usability. To begin with, you can always start from

Continue reading

7 Simple Ways to Increase Customer Loyalty

How do you turn a one-time customer into a regular—and how do you see to it that your customers are eager and enthusiastic not just to do business with you again, but to encourage their friends to do likewise? Of course this is an age-old question, and there is a simple (which is not the same as easy) answer to it: Providing an excellent product, delivering friendly service, and staying in communication with your clients is the best way to ensure their repeat business. But is there anything else you can do to increase customer loyalty? Consider these strategies: Make your values public. Statistics show that customers are more loyal to companies with which they share some values—so whatever your corporate principles or standards of social responsibility may be, make them public. Share them on your company website. Use social media for community-building. Don’t just talk at your social media

Continue reading

Invoicing App for Freelancers: Where to Begin

It is perhaps the most fundamental rule of business: If you want your enterprise to succeed, you need people to pay you money. This is as true for freelance gigs as it is for Fortune 500 brands. Whether you’re launching a project to write, design, consult, or whatever else, all freelancers need to take the proper steps to make sure they are paid. This effectively means that all freelancers need to invoice—but where to begin? Start by grabbing a free invoice app in the Windows Store. Of course we recommend BizXpert! From there, you will need to put just a little bit of time into creating your first invoice, which can serve as an invoice template for all future invoices. Creating the First Invoice But what should you include on this preliminary invoice? Some important invoicing components include: A professional header. Include your business name (or your own name), address,

Continue reading

Use Free Invoice Software to Achieve Work-Life Balance

For the entrepreneur, your business can often feel like it’s your life—only, it really isn’t. More likely than not, you’ve got a family and friends who might like to see your face outside of the office every now and again. You may even have hobbies, and you certainly have your physical health to take into consideration. In other words, it’s important to achieve some semblance of work-life balance, a concept that has eluded many highly intelligent entrepreneurs for many years. At the end of the day, it comes down to drawing lines in the sand, forming healthy habits, and utilizing tools that make your work more efficient, and thus less demanding of your time. But how do you accomplish this? Some tips come to mind: Automate what you can. You’ve heard us say it before, but it’s still true and it’s still highly important: Small business owners and entrepreneurs can

Continue reading

Make the Most of Your Windows 8 Invoice App

Maybe you’re one of the thousands of small business owners who have already downloaded the BizXpert app. Maybe you’ve got it loaded on your Windows Phone and on your PC and you’re ready to start automating the invoicing process. There’s just one problem: You’re not sure where to begin, or, rather, what to do in order to get the most out of your app. Don’t worry; we’ve got you covered. Here’s a quick guide to maximizing your online invoicing experience via BizXpert! Familiarize yourself. The first thing we recommend is just to spend a few minutes playing with the app, seeing how it works, mastering its navigation and its list of features. In particular, make sure to watch our quick demo video, which will give you the BizXpert crash course. Import your data. Remember that BizXpert allows you to import your existing client data, which can go a long way toward

Continue reading

How Proper Invoicing Can Forge Long-Term Relationships

The invoicing process is obviously important. Without it, you don’t get paid for the work you do for your clients! But there are other, less obvious reasons why invoicing matters, including one that might surprise you: When you invoice properly, you can actually use the process to build strong, long-term customer relationships. It’s true. Consider this question: What turns a one-time customer into a repeat? Obviously, the quality of your product or service is the big thing, and the level of your customer service also matters. But the specifics of your invoicing process can also have an impact—tipping the scale toward increased (or diminished) customer loyalty. This begs the question: How can you use your invoicing process to make all your customer relationships ongoing? Tip #1: Invoice consistently. When it comes to the invoicing process, the last thing anyone wants is a surprise. People like to feel like the process

Continue reading

The 5 Biggest Freelancer Invoicing Errors

Working as a freelancer in your field can offer many rewards—like the autonomy that comes from being your own boss, choosing your own assignments, and, to some extent, setting your own hours. But of course, even freelancers need to get paid, so there are some aspects of the corporate 9-5 life that even freelancers must contend with—like invoicing. Invoicing is one of those basic business skills that is so foundational, it’s almost easy to forget about it; you might start your freelance business without ever considering what you’ll need to do to facilitate a smooth invoicing process. Because of this, some freelancers rush into it a bit—perhaps making some costly errors as they go. That doesn’t have to be your fate, though. Read up on some of the most common invoicing errors that freelancers make, and then make corrections to your own invoicing processes where need be! Error #1: Invoicing at

Continue reading

Protect Yourself from Non-Paying Customers

You spend minutes, hours, or days performing a job for a client. You send an invoice. You wait. And… nothing. The account slips into “overdue” status, your payment reminders are unanswered, and you’re left with a major headache—to say nothing of a potential cash flow problem. This is, of course, the nightmare scenario for many entrepreneurs and freelancers. Delinquent accounts are disruptive and all too common, but there are steps you can take to avoid them. A consistent and prompt invoicing process, with clearly explained policies and fees, is a good first step. In addition, you can work to protect yourself from customers who might like to take advantage of you. A few tips for doing so: Do some research. Head to online review sites and forums to see if you can find any information about the client. If this is someone with a history of non-payment, there is likely

Continue reading

How Freelancers Can Invoice Like the Professionals

Starting your own business comes with many challenges, which might seem exciting and daunting in equal measure. Toward the top of the list: Maintaining a sense of professionalism. This is especially difficult for those who operate as freelancers. Though you may be working all on your own, out of your home office or your basement, you need to convey to your customers that you’re the real deal. You need to make it clear that you’re not an amateur. This is true even of the invoicing process. Customers expect to be billed for their work with a clean, professional-looking invoicing. Failing to invoice on time and with a certain level of decorum can cause your customers to either lose confidence in you, or feel as though they can take advantage of you. Prevent this by making the necessary efforts to make your invoice design seem truly professional. Here are our tips for doing

Continue reading

Collect More Delinquent Accounts

It’s a simple fact of owning a small business: Sooner or later, you’re going to have someone who just doesn’t want to pay you. The reason is irrelevant. What matters is that you recognize the reality of delinquent accounts, and also the reality that there is much you can do to collect these overdue payments in-house. That’s not to say that you’ll never need to enlist the services of a collections agency; one day, that might become necessary. However, it is clearly a last resort, and before you get to it, you might try the following: Determine whether you have a credit policy, and what it is. Are you willing to issue credit to those clients who simply cannot pay you immediately? Or for that matter, to offer payment installation plans? If so, that can be one way to minimize delinquents and make sure your payments roll in, slowly but

Continue reading

Why Business Owners Should Stop Ignoring the Benefits of Online Invoicing

Change is the one thing that remains constant in the world of business—and this idea certainly applies to the area of cloud-based online invoicing methods. While this is an emerging process that is currently underutilized, there is no denying that attitudes toward invoicing and billing applications are certainly changing. Currently, there are over 170 billion invoices generated within the business world on a yearly basis. Of this number only 26 billion were actually sent to clients via electronic means in 2014. Obviously, the possibility of a large transition occurring in this space appears sluggish at best. However, the BizXpert team believes that if more business owners were aware of the great number of benefits they could be receiving if they switched to cloud-based invoicing software, the number of users would soon increase. The Benefits of Online Invoicing There are a variety of reasons online invoicing is good for business and the first one

Continue reading

Invoicing Best Practices: 4 Strategies to Ensure Customer Payment

You are in business to make money—and unfortunately there can be times when your services have been delivered to a customer, and you are faced with playing the “waiting game” over when your invoice is actually going to be paid. Nothing threatens the existence of a business more that slow-to-pay customers. However, if you are a business owner who needs ongoing cash flow (and who isn’t?), it is possible to employ some easy-to-implement best practices in order to move your outstanding invoices to the top of the “to be paid” pile. Follow these four strategies and see your accounts receivable process become more efficient. Double check your invoices for accuracy. It’s true that there are very few business owners who are probably creating an invoice by hand anymore. However, don’t believe that your software or invoicing platform is all knowing either. Make sure items such as sales tax and delivery charges are

Continue reading

Invoice Payment Terms: 5 Top Tips

As a small business owner, you are well aware that your company’s success depends on receiving prompt payments from your clients. As such, the BizXpert team is always looking to help professionals like yourself get better at what you do, while also minimizing your headaches. We polled active users of the BizXpert Invoicing App, and are pleased to showcase some of the feedback and advice they provided as it relates to running an effective invoicing process. Communication is Key One of the most prominent feedback items we received was that of ensuring communication lines with a client are always open. “It’s one thing to send out a reminder email,” says Bryan S., “but it’s another to pick up the phone and call. Hearing a person’s voice and having a conversation about a past-due invoice is always going to be more persuasive.” Keep Payment Terms Short If you are serious about

Continue reading

What are the Biggest Hindrances to Effective Invoicing?

Invoicing is one of those business competencies that seems simple and intuitive at first—until you actually start to do it. Many aspiring entrepreneurs hardly give it a thought, perhaps making it one of their lowest priorities when launching the business. When it actually comes time to provide clients with their bill, however, and to manage your invoices and other payment records, you begin to realize how challenging the work can be. The issue is not one of complexity. For most small business owners and freelancers, it’s easy enough to find your way around simple invoices, to get your bearings and wrap your head around the fundamentals. The challenges tend to lie in the level of time and commitment required to invoice efficiently—requirements that all but mandate the implementation of a seamless invoicing system. (But more on that later.) Common Issues Associated with Invoicing Specifically, some of the biggest invoicing problems

Continue reading

Simple Ways to Get Your Invoices Paid

For small business owners, there are few things more aggravating than unpaid and overdue invoices. You’ve performed a service or distributed a product, and expect to be compensated for it; you’ve dutifully provided your customer with an invoice, yet payment is nowhere to be found. What can you, as a business owner, do to ensure that your invoices are paid in a timely fashion? To be perfectly candid, the best first step is to acknowledge that you really can’t guarantee that your invoices all get paid in a timely manner. There are, however, a few strategies to encourage your customers to do the right thing—and to do it as promptly as possible. You can add overdue fees to your invoices. An invoice that isn’t paid within 30 days’ time will have a $15 overdue charge added to it, for instance—with another $15 added the following month. So long as you

Continue reading

8 Things to Always Include on Your Invoices

Here’s something every new entrepreneur or business starter needs to consider: What exactly should you include on your invoices? The first thing is obvious; a given: You should include the amount of money you’re charging for your product or service! But beyond that? That’s where a little bit of thought becomes necessary. While different businesses use different formats and different invoice templates, there are eight things that we will argue are non-negotiable. These items include: At the top of your invoice, you should always include your contact information. Include the name of your company—just to make sure there’s no confusion as to who the invoice is coming from!—and also the phone number, physical address, and e-mail address of your business. Make sure your customers can easily get in touch with you if they have a question, and that they have no trouble paying by phone or by mailing a check,

Continue reading